Reporting And Close · Open Digital Product Factory

Use This Doc For

/finance/reports and the report routes beneath it
/finance/close
profit and loss, cash flow, VAT summary, aged balances, outstanding invoices, revenue by customer, and general-ledger review

Purpose

Reports answer defined questions from the finance records currently in DPF. The close page is a close-readiness dashboard that links to reports, recurring work, assets, and cash-flow review. It does not post a period-close journal, lock a period, prevent later edits, or certify the books as complete.

Understand The Current Basis

The profit-and-loss and finance-period summaries use a cash-basis convention:

income is paid invoice total where paidAt falls in the selected period
supplier cost is paid bill total, using the bill’s updatedAt as the platform’s current proxy for the paid transition
employee expense is paid claim total where paidAt falls in the period
draft, awaiting-approval, approved, and partially paid bills remain visible as pending context but are not included as paid cost

Cash flow sums completed inbound and outbound payment records. Outstanding and aged reports use open invoice or bill statuses and their remaining balances. VAT summaries use paid invoices and paid bills for the selected period.

These conventions are operational reporting rules, not a substitute for an accounting policy decision. Multi-currency period summaries present the base currency label but currently sum raw transaction amounts without FX conversion when more than one currency is present. Treat the resulting gap warning as a reason to reconcile externally before relying on the total.

Close-Readiness Workflow

Confirm all expected invoices, bills, claims, and payments are recorded.
Resolve approvals and review partial or overdue balances.
Import the complete bank statement period and resolve unmatched transactions.
Review recurring schedules, active assets, tax posture, and any manual adjustments outside DPF.
Run the report that matches the decision and confirm its period and source convention.
Export or preserve the report and supporting transaction evidence.
Record the organization’s actual close or sign-off in its authoritative accounting process. Visiting /finance/close alone does not perform it.

What To Watch

a paid status recorded before external settlement
partial payments or open approvals excluded from paid totals
bill timing inferred from updatedAt, especially after later edits
raw multi-currency sums mistaken for converted base-currency totals
summary reports used to explain a transaction-level discrepancy
a readiness dashboard described as a locked or final period

Recovery And Evidence

If a report looks wrong, trace its source records before adding compensating entries. Correct reversible bank matches with unmatch, resolve open approvals through their workflows, and preserve explanations for status corrections. Do not duplicate invoices, bills, claims, or payments merely to force a summary total.